Office Manager & Support Lead to Summa Equity

Inhouse

  • Stockholm
  • Permanent
  • Heltid
  • 1 månad sedan
Are you the one we are looking for?Do you thrive in a hands-on, fast-paced environment where structure, service, and problem-solving go hand in hand? Are you known for your organizational skills, proactive mindset, and ability to keep operations running smoothly? Summa is looking for an Office Manager & Support Lead to take ownership of our Stockholm office operations and lead a dynamic support team across the organization.This is a highly operational and impactful role — ideal for someone who is detail-oriented, resourceful, and passionate about creating the conditions for others to succeed.Role descriptionAs Office Manager & Support Lead, you will be responsible for the smooth day-to-day operations of our Stockholm office while also leading and developing our Support Team. This dual role combines practical, hands-on office management with broader leadership responsibilities across our organization’s support functions. Your work will enable employees and partners to stay focused on what they do best — supported by smooth, well-coordinated operations and thoughtful administrative structure.Office Manager tasks
  • Oversee daily operations and ensure the Stockholm office runs smoothly
  • Manage general administration, supplier coordination, and office budgets
  • Handle invoicing and maintain oversight of social and operational budgets
  • Coordinate food, beverage, and office supply needs
  • Prepare meeting rooms and maintain a welcoming, professional office environment
  • Plan and execute internal events and larger team gatherings/kick-offs
  • Manage onboarding logistics such as IT access, equipment, and subscriptions
  • Provide day-to-day administrative support to the leadership team (e.g. presentations, email and calendar support, documentation)
Support Lead tasks
  • Set clear expectations between leadership and the Support Team regarding scope and delivery of support
  • Foster a proactive and service-oriented mindset across the team
  • Lead recruitment, onboarding, and coverage planning for support staff
  • Collaborate with the COO to ensure consistent and efficient support across the organization
  • Define and implement best practices to align ways of working within the Support Team
  • Establish and maintain a company-wide annual meeting structure
Your profileYou bring structure, efficiency, and a hands-on mindset to everything you do. With strong attention to detail and a proactive approach, you thrive in dynamic, people-focused environments. You’re a natural collaborator and communicator who enjoys identifying needs, taking initiative, and helping others succeed. While not necessarily in a formal leadership role, you’re confident in guiding others and aligning teams toward shared goals.We believe the right candidate:
  • Has experience as an Office Manager and/or Executive Assistant
  • Has worked in fast-paced, service-oriented settings
  • Is structured, solution-oriented, and comfortable with operational tasks
  • Communicates fluently in Swedish and English
  • Has excellent collaboration skills and a strong service mindset
  • Manages multiple tasks and priorities with ease
  • Is confident supporting and guiding teams without formal authority
  • Is proficient in MS Office and administrative tools
  • (Bonus) Has experience in professional services or partner-led organizations (e.g. consulting, finance, law)
  • (Bonus) Has experience in team leadership or coordination
About Summa EquityFounded in 2016, Summa Equity is an investment firm focusing on the thematic areas of Circularity, Energy Transition, Sustainable Food, and Tech-Enabled Resilience. The mission of Summa is to invest in solving global challenges.Summa has raised c. EUR 4 billion and made over 30 platform investments across the three funds raised to date. The investments address the challenges we need to solve as a society, enabling the potential for long-term sustainable outperformance.The team is located globally, with offices in Stockholm, Oslo, Munich, and the U.S. Partnerships are part of Summa’s DNA, exemplified by being a certified B Corporation and collaborating with Harvard Business School and the International Foundation for Valuing Impacts (IFVI).What we offerWe offer the opportunity to be part of a close-knit, international team with a strong sustainability mindset. You will gain valuable insight into the private equity and impact investing sectors, while enjoying competitive compensation and benefits including wellness programs, personal coaching, and flexible work arrangements.Want to learn more? Visit or find us on LinkedIn.About Talents by InhouseTalents by Inhouse recruits and hires early-career professionals across various industries and fields. Examples of roles include purchasing, engineering, office management, customer service, and administration.Our consultants are very important to us, and we place great emphasis on their development while working with us. That is why we offer regular development check-ins, consultant activities such as breakfast meetups, and a dedicated and engaged Consultant Manager.Talents by Inhouse is part of Inhouse, a consultancy specializing in organizational development, recruitment, and staffing within the fields of communication, finance, executive assistance, business services, and HR.Additional information/What happens next?Talents by Inhouse is managing the recruitment process for this role, but you will be hired directly by Summa Equity, with an initial six-month probationary period.We recommend that you submit your application as soon as possible, as selection and interviews are conducted on a rolling basis. Please note that we do not accept applications via email, you can easily apply using your CV or LinkedIn profile. You do not need to submit a cover letter, your CV is more than enough. Please note that your CV should be in English.The process will also include occupational psychological assessments. For more information or questions about the process, please contact Helene Leitner Larsson at helene.leitner.larsson@inhouse.se or Ida Högberg at ida.hogberg@inhouse.se.We look forward to receiving your application!Vi är ett konsultföretag inom rekrytering, konsultlösningar och organisationsutveckling. Vi är specialister inom , , , och . Alla vi som arbetar på Inhouse har också varit verksamma inom dessa områden och vet vilka utmaningar våra kunder faktiskt har.

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