Site Project Engineer

• Maintain and update document control systems and procedures for tracking and managing project documentation.
• Track documentation review and approval workflows to meet project deadlines

• Oversee the daily activities and requirements of the CSU Site Team personnel from an administrative and reporting perspective.
• Serve as the primary administrative point of contact for CSU team members, ensuring the timely resolution of operational queries and issues.
• Track and manage the mobilisation of personnel to site from home country locations, ensuring approval and compliance with site-specific requirements, liaising with the site and Brunel operational teams to ensure smooth and timely mobilisation.
• Facilitate the onboarding process for new team members including application for email access, ordering of IT Equipment, Ordering of PPE, organising site & safety inductions, site orientation, organising ID06/Visitor passes, provision of company protocols, processes and policies.

• Maintain accurate and up-to-date records of timekeeping, attendance, and reporting for all CSU personnel.
• Prepare and manage the approval process for monthly timesheets, ensuring accuracy and timely submission for payroll processing.
• Handle travel requests and bookings, including flights, transport, and accommodations, ensuring cost-effectiveness and adherence to company travel policies.
• Liaise with the Brunel Operations team to provide required travel requests (TAF's) for action by the Logistics team.
• File approved travel requests for traceability (soft and hard filing)
• Organise and maintain site email communication systems, ensuring structured and clear dissemination of information.
• Manage Site Roster ensuring that leave rotations fit Commissioning Schedules, ensuring maximum coverage on site.

• Coordinate the ordering and distribution of IT equipment (laptops, phones, etc.) and ensure it is fully functional for all site personnel.
• Manage Personal Protective Equipment (PPE) ordering / procurement and distribution (obtain personnel sizing information), maintain stock levels as required.
• Organise hire cars and manage vehicle logistics, including issuing and monitoring fuel cards, vehicle log books, hire car register of drivers / passengers for site personnel.
• Liaise with suppliers and vendors and Brunel Logistics teawith respect to hire cars, accommodation, transport, meet and greet services, to ensure efficient and cost effective provision of services.

• Source and evaluate accommodation options for site personnel.
• Identify, review, and assess accommodation options for site personnel, ensuring alignment with project requirements and budget.
• Develop and maintain a minimum standard inventory for apartment facilities to ensure that landlords / agents are aware of the requirements.
• Establish and maintain relationships with landlords and agents to facilitate smooth property rentals and resolve issues promptly.
• Facilitate the handover of apartment keys, and to ensure that incoming personnel can have access to apartments upon arrival and are made aware of the operation of all apartment amenities.
• Organise meet-and-greet services for incoming personnel, ensuring a seamless transition upon arrival at the project site.
• Monitor the condition and usability of accommodation, hire cars, and other logistics-related resources.

• Interface with site management and other key stakeholders to ensure alignment between administrative support and project objectives.
• Act as the point of contact between site personnel, ICE management, Brunel Operations and external parties (landlords, travel agents, suppliers, etc.).
• Prepare and distribute regular status reports to management regarding site administration activities, all items relative to personnel, and also with respect to travel and logistics.
• Proactively identify potential issues and develop solutions to minimise disruption to the project.

• Ensure compliance with company policies and procedures in all site administrative activities.
• Maintain an organised and efficient documentation system, both digital and physical, for easy retrieval and audit purposes.
• Build and maintain an up-to-date index of documentation systems for reference and handover purposes as required.
• Monitor and manage site-related budgets, ensuring administrative expenses are controlled and justified.

Stegra Boden