Assistant – Group Digitalisation

Solna, Stockholm
Permanent
Heltid

3 dagar sedan

At the forefront of our digital transformation, we are driving change that shapes the way we work and deliver value. Here, your skills will be central to creating focus and momentum in a fast-evolving environment.Your roleIn this role, you will provide high-level administrative support to senior leaders at the forefront of our digital transformation within Group Digitalisation. You will be a trusted partner in daily operations, ensuring smooth coordination and effective communication.Your responsibilities will, amongst other things, include:

Handle the logistics and infrastructure that support senior leaders’ daily work and long-term planning.
Manage administrative tasks including mailboxes, documentation, and telephone correspondence, as well as organising travel, calendars, travel expenses, and related administration.
Organise and facilitate workshops, presentations, and other forums, including sending invitations, preparing agendas, taking minutes, and providing proactive suggestions to improve effectiveness.
Develop and create content for communication channels, intranet, and meetings to support the ongoing digitalisation change journey.
Maintain and enhance structures for internal ways of working within Group Digitalisation to ensure efficiency and clarity.

Travels will occur in this role.Your profile

Over 5+ years of experience in roles such as Assistant, Team Coordinator, or Business Operations, ideally in a high-growth or international environment.
Strong skills in calendar management, event coordination, travel planning, and documentation, with excellent proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams, SharePoint).
Experience in budget and expense management, with familiarity in Agresso or similar financial systems considered a plus.
Excellent communication skills, fluent in both Swedish and English, and confident handling sensitive or high-stakes communication.
Proactive and solution-oriented, taking initiative before issues arise and taking full ownership of responsibilities.
Exceptional attention to detail and a passion for structure, ensuring processes are faster, smoother, and clearer.
High discretion and maturity, able to navigate diverse stakeholders and build trust.
A genuine desire to support others and strengthen the team, taking pride in work behind the scenes.

This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.What you will be part ofBehind our innovations stand the people who make them possible. Brave pioneers and curious minds. Everyday heroes and inventive troubleshooters. Those who share deep knowledge and those who explore sky-high. And everyone in between. Joining us means making an impact together, contributing in our own unique ways. From crafting complex code and building impressive defence and security solutions to simply sharing a coffee with a colleague, every action counts. We encourage you to take on challenges, to create smart inventions and grow in our friendly and tech-savvy workspace. We have a solid mission to keep people and society safe.Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,100 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about usKindly observe that this is an ongoing recruitment process and that the position might be filled before the closing date of the advertisement.

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