Contract Support Coordinator

• Lead negotiations and reviews of supplier contracts within your area of responsibility, securing favorable terms for pricing, lead times, quality, and service across a range of services and commodities.
• Support the identification and onboarding of suppliers into the CBRE Preferred Supplier Programme, aligning with divisional targets to enhance supplier performance both locally and across the wider CBRE network.
• Drive contract compliance and maintain awareness of client contract renewal timelines in collaboration with the commercial team.
• Assist sourcing teams, account managers, and internal stakeholders in resolving issues related to contracted suppliers.
• Manage the full purchase order lifecycle using defined systems: raise POs, approve invoices, and ensure timely closure of orders.
• Ensure accurate and timely processing of financial transactions, including PO creation, invoice payments, and client billing, in line with contractual and company standards.
• Maintain financial data integrity, including regular updates of S1/O1, consumables checks, and monitoring of WIP (Work in Progress), OPOs (Open Purchase Orders), and outstanding debt within agreed parameters.
• Identify and support the implementation of cost-saving initiatives to meet or exceed customer and GWS financial targets.
• Assist in the preparation of financial reports and forecasts.
• Actively participate in weekly finance meetings with the Contract Manager and subcontractors to review financial performance and ensure operational alignment.
• Collaborate with the Contract Manager to track and follow up on budget targets.
• Provide professional support to technical and infrastructure teams, ensuring alignment with procurement and contract strategies.
• Conduct internal and external meetings with professionalism, demonstrating persuasive communication, sound judgment, and diplomacy.
• Build and maintain strong relationships with internal and external stakeholders, ensuring their needs are understood, anticipated, and effectively addressed-especially in a matrixed environment.
• Maintain accurate and up-to-date contract files in accordance with company policies, procedures, and compliance requirements.
• Support the creation and data collection for various reports, including monthly reports, and contract reviews.
• Attend and contribute to key meetings, including expected billing reviews, customer updates, and bi-weekly service progress meetings.
• Monitor and maintain compliance with SLA/KPI scorecard metrics.
• Prepare materials and provide support for meetings such as monthly reports and contract reviews.
• Organize team-related activities, including events and social media engagement, to foster collaboration and team spirit.
• Present financial updates during contract review meetings as required.

• Relevant education / qualification with focus on finance and administration
• Experience of working in a fast paced, operational service environment
• Organised but flexible attitude with the openness to break new grounds to challenge inefficiencies
• Business fluency in both English and local language
• Capable of working in a matrix environment
• Results/ task orientated, with attention to detail and accuracy
• Excellent time management and organisational skills
• Commitment to continuous improvement
• Ability to work as part of a team, as well as independently
• Calm manner, able to work under pressure and with changing demands and priorities
• Customer focus skills with a passion for customer service
• Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels
• Strong background in invoicing and controlling
• Excellent capabilities to manage and organize the monthly reports
• Demonstrate ability to work close with different teams and improve the output

• Future-proof job opportunity with a true development guarantee in one of the fastest growing Data Centre markets worldwide
• TOP trainings with internationally recognized state-of-the-art certifications
• Attractive salaries based on experience and qualification with an annual salary assessment / increase and good bonuses as well as a good old-age provision and insurance policies including health insurance and other good social benefits
• International working environment with inspiring cross-border career opportunities
• Creative working culture with challenging responsibilities and high level of autonomy
• DIVERSITY, OCCUPATIONAL SAFETY and WORK-LIFE BALANCE are practiced values!

CBRE